Keeping Up the Office: Three Main Pain Points

“I HATE ACCOUNTING ! ”

Not many business owners tell me how much they ‘love’ accounting. In fact, it’s usually quite the opposite.  People who own a business typically are in love with their trade and often loath the numbers part of running the business.

The hard truth is, you simply can’t minimize the importance of good accounting, or understanding your financials enough to help you run day-to-day operations and to plan the future. Decisions, ideas and success are all supported by good recordkeeping.

A friend of mine says, “If you don’t know your diamonds, know your jeweler.”  Find a trusted source to help handle your day-to-day accounting and add a tax accountant for planning.  You’ll be so glad you did.

“THERE IS SIMPLY NOT ENOUGH TIME”…

Time management can be an overwhelming problem for business owners and professionals.  In fact, it’s one of the largest contributors to business failure.

As a business owner you wear many hats. Some you must wear, some you wear because you like them and some you wear because you can’t find the time to delegate them.

Begin to delegate by first tracking your time for a week and then categorize it three ways:

 1. “I MUST DO”

2. “I LIKE”

3. “DELEGATE”

The extra time it takes to complete this exercise will uncover some interesting truths, that will give you answers to how to acquire more time. With no more than 24 hours in a day… you can make better use of those hours.  

“I CAN’T SEE MY DESK…”

My office is designed so I can handle many tasks at one time. Much thought went into the layout to determine what I need around me, and what I definitely do not.

Knowing yourself is important when it comes to efficient office operations. I am not the kind of person that works well in a chaotic environment; right down to the walls, now painted a color I love, called “Fresh Day”.

Did you ever work with someone who had pictures, sayings and knick-knacks all around them? Surrounding yourself with things you love is great… until it takes up every inch of work/wall space. Do you know someone who keeps stacking things hoping to get to them someday and when they do, nothing can be found? Don’t be that person.

If you are, here’s a way to unclutter the clutter.

  1. Pick the best things of your museum and make them into a small gallery.
  2. Clear your desk, sort your paperwork, buy open shelves that help stack your projects (but not hide them), paint your walls a color that inspires you…
  3. Each day, take note of what makes your tasks more difficult as you work. Then, one idea at a time, make changes to help you spend less time searching for what you need and more time getting things done.

These three tips are like magic. Implement them and poof… you have more time, a clear desk and best of all, PEACE OF MIND! I wish you boundless success in 2012!

Chris

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